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    Credential Engine Registry Policies

    Minimum Data Policy

    Approved by the Credential Engine Board of Directors and effective on September 15, 2017

    The Credential Transparency Description Language (CTDL) is the common language by which credentials and credentialing organizations are described. We don’t expect organizations to include information about each term in the language; however, some terms will be required, while others are recommended.

    The CTDL is a living language; as such, new terms and new profiles (e.g. labor market value, career pathways, holder profiles, etc.) are still being developed. These additions to the CTDL will be reviewed and categorized into "required, required if available, recommended, and optional" classifications. Accordingly, policies will be updated as necessary to reflect any changes in our Minimum Required Data policies.

    Entities seeking to publish credential, competency framework, or quality assurance information as data to the Registry will be reviewed for the purpose of authentication.

    Credential, competency framework and quality assurance information as data will be reviewed prior to being included in the Registry to ensure, to the extent possible, it is provided with the "required" and "required if available" data elements per Credential Engine’s terms of use and policies.

    All entities should review Credential Engine’s "Terms of Use".

    Definitions

    Required
    These terms must be included to publish to the registry. If you do not include information for these descriptors, you will get an error.
    Required if Available
    These terms will be required if the data exists.
    Recommended
    These terms are not required, but is best practice to include to improve transparency and connections.

    Each section below lists the type of property, the CTDL property or properties represented by that type, and a brief description of the purpose served by that property or set of properties.

    Organization Information

    This information applies to both Quality Assurance Organizations and Credentialing Organizations.

    Required

    Data
    CTDL Term(s)
    Description
    Name
    The name of the resource being described.
    Description
    A short description of the resource being described.
    Organization Type
    Enumerations of organization types. Examples include, but are not limited to, terms representing educational institutions, governmental bodies, credentialing and assurance bodies, and labor unions.
    Organization Sector Type
    Sectors include public, private for profit, public for profit, and business industry association.
    Contact Information
    A means of contacting a resource or its representative(s). May include physical address, email address, and phone number.
    Subject Webpage
    The web page where the resource being described is located.
    CTID
    A globally unique credential transparency identifier; the equivalent of a version identifier for the resource.

    Required if Available

    Data
    CTDL Term(s)
    Description
    Agent Purpose
    A description of the primary purpose of the organization being referenced.
    External Quality Assurance
    Organizations can identify the external quality assurance (e.g., accreditation, approval, or recognition) that are issued.
    Parent Organization
    The larger, parent organization of the organization being described.
    Data
    CTDL Term(s)
    Description
    Social Media
    Links to social media sites for the organization.
    Keyword
    Key phrases describing aspects of a resource considered useful for its discovery.
    Image
    The image or icon that represents the resource.
    Service Type
    The type of service offered by the agent being described, such as "approves," "assesses," and "regulates."

    Credential Information

    Required

    Data
    CTDL Term(s)
    Description
    Name
    The name of the resource being described.
    Description
    A short description of the resource being described.
    Owned By or Offered By
    The organization that owns and/or offers the credential.
    Credential Status Type
    The status of the credential, such as active, inactive, probationary, and superceded.
    Subject Webpage
    The web page where the resource being described is located.
    CTID
    A globally unique credential transparency identifier; the equivalent of a version identifier for the resource.

    Required if Available

    Data
    CTDL Term(s)
    Description
    Online or Physical Location
    Link to and/or description of where the credential can be obtained.
    Renewal
    Conditions necessary to maintain and renew an awarded credential.
    Revocation
    Processes and criteria for ending the validity or operation of an awarded credential.
    Competencies
    ceterms:targetCompetency
    (Competencies are connected to Credentials via ConditionProfile)
    Competencies or learning outcomes relevant to the resource being described.
    Requirement/Condition Profile (Learning Opportunity/Assessment)
    Required conditions to attain the described credential.
    Career Pathways
    ceterms:targetPathway
    (Under Development)
    An integrated collection of credentials, programs, experiences, and services intended to develop technical, academic, and employability skills in a cluster of occupations that share common skills, knowledge, and interests.
    Employer Preferences
    Not Yet Available
    An action by an independent employer acknowledging the validity of the credential.
    External Quality Assurance
    Organizations can identify the external quality assurance (e.g., accreditation, approval, or recognition) that are issued.
    Data
    CTDL Term(s)
    Description
    Date effective
    The effective date of the credential.
    Keyword
    Key phrases describing aspects of a resource considered useful for its discovery.
    Audience Level Type
    A point in a progression though an educational or training context, for which the described credential is intended.
    Industry Type
    The class identifier for the industry context from an established framework.
    Occupation Type
    The relevant occupation.
    Estimated Cost
    The type and nature of direct costs one would incur if one were to pursue attaining a credential.
    Estimated Duration
    The estimated time to complete a credential.

    Assessment Information

    This profile is required if information for it is available and if it is relevant to the Credential being described.

    Required

    Data
    CTDL Term(s)
    Description
    Name
    The name of the resource being described.
    Description
    A short description of the resource being described.
    Subject Webpage
    The web page where the resource being described is located.
    CTID
    A globally unique credential transparency identifier; the equivalent of a version identifier for the resource.
    Online or Physical Location
    Link to and/or description of where the credential can be obtained.

    Required if Available

    Data
    CTDL Term(s)
    Description
    Competencies and Competency Frameworks
    Competencies or learning outcomes relevant to the resource being described.
    Assessment Method Types
    The method used to conduct the assessment being referenced.
    Delivery Type
    The means by which the assessment being described is delivered to people or interacted with by people.
    Delivery Type Description
    A more detailed, refined description of delivery type.
    Data
    CTDL Term(s)
    Description
    Effective Date
    The effective date of the assessment.
    Language
    The primary language used in or by the resource being described.
    Estimated Duration
    The estimated time to complete an assessment.
    Requirement/Condition Profile
    Required conditions to attain the described credential.
    Credit Information
    Information about the credit units or hours for a resource.
    Keyword
    Key phrases describing aspects of a resource considered useful for its discovery.
    Subject
    Words or brief phrases describing the topicality of a resource.
    Owned/Offered By
    The organization that owns and/or offers the resource.
    Assessment Example
    A resource that provides an example assessment or assessment item.
    Assessment Use Type
    The intended use of the assessment being referenced.

    Learning Opportunity Information

    This profile is required if information for it is available and if it is relevant to the Credential being described.

    Required

    Data
    CTDL Term(s)
    Description
    Name
    The name of the resource being described.
    Description
    A short description of the resource being described
    Subject Webpage
    The web page where the resource being described is located.
    CTID
    A globally unique credential transparency identifier; the equivalent of a version identifier for the resource.
    Online or Physical Location
    Link to and/or description of where the credential can be obtained.

    Required if Available

    Data
    CTDL Term(s)
    Description
    Competencies and Competency Frameworks
    Competencies or learning outcomes relevant to the resource being described.
    Learning Method Type
    The methods used to conduct the learning opportunity being referenced.
    Delivery Type
    The means by which the assessment being described is delivered to people or interacted with by people.
    Delivery Type Description
    A more detailed, refined description of delivery type.
    Data
    CTDL Term(s)
    Description
    Effective Date
    The effective date of the learning opportunity.
    Language
    The primary language used in or by the resource being described.
    Estimated Duration
    The estimated time to complete a learning opportunity.
    Requirement/Condition Profile
    Required conditions to attain the described credential.
    Credit Information
    Information about the credit units or hours for a resource.
    Keyword
    Key phrases describing aspects of a resource considered useful for its discovery.
    Subject
    Words or brief phrases describing the topicality of a resource.
    Owned/Offered By
    The organization that owns and/or offers the resource.

    Condition Manifest

    This profile enables an organization to publish a set of conditions (expressed via ConditionProfile) that are referenced by credentials, assessments, and/or learning opportunities. This allows an organization to publish and maintain these common conditions in one place rather than duplicating that information across the other things they publish.

    Required

    Data
    CTDL Term(s)
    Description
    Description
    A short description of the resource being described.
    Subject Webpage
    The webpage that describes this entity.
    Condition Manifest Of
    Organization maintaining the condition manifest.
    CTID
    A globally unique credential transparency identifier; the equivalent of a version identifier for the resource.

    Required if Available

    Data
    CTDL Term(s)
    Description
    Name
    Name or title of the entity.
    Requires
    Required conditions.
    Entry Condition
    Prerequisites for entry into a credentialing program, a learning opportunity or an assessment.
    Corequisite
    Two credentials that must be pursued concurrently.
    Data
    CTDL Term(s)
    Description
    Recommends
    Recommended conditions.

    Condition Profile

    This profile primarily enables defining the conditions for earning a credential, or for completing an assessment or learning opportunity. It is also used to convey information about recommendations and other connections between credentials and other entities.

    Required

    Data
    CTDL Term(s)
    Description
    Description
    A short description of the resource being described.

    Required if Available

    Data
    CTDL Term(s)
    Description
    Target Entity
    In the context of requirements, this points to the entity or entities that are required for the credential, assessment, or learning opportunity that is using this Condition Profile. In other contexts, these properties connect their target to the entity using this Condition Profile.
    Subject Webpage
    The webpage that describes this entity.
    Data
    CTDL Term(s)
    Description
    Name
    Name or title of the entity.
    Submission Of
    Indicates something, such as transcripts or forms, that must be submitted to fulfill the conditions.
    Condition
    A list of instances of this property is equivalent to a bulleted list of conditions that helps supplement the data in the description.

    Cost Manifest

    This profile enables an organization to publish a set of costs (expressed via CostProfile) that are referenced by credentials, assessments, and/or learning opportunities. This allows an organization to publish and maintain these common costs in one place rather than duplicating that information across the other things they publish.

    Required

    Data
    CTDL Term(s)
    Description
    Description
    A short description of the resource being described.
    Cost Details
    Webpage or online document containing human-readable, in-depth information about costs.
    Cost Manifest Of
    Organization maintaining the cost manifest.
    CTID
    A globally unique credential transparency identifier; the equivalent of a version identifier for the resource.

    Required if Available

    Data
    CTDL Term(s)
    Description
    Name
    Name or title of the entity.
    Estimated Cost
    Estimated cost of a credential, learning opportunity or assessment.
    Start Date
    Date the validity or usefulness of the information in this profile begins.
    End Date
    Date the validity or usefulness of the information in this profile ends.

    Cost Profile

    This profile enables a precise description of one or more related costs.

    Required

    Data
    CTDL Term(s)
    Description
    Description
    A short description of the resource being described.
    Cost Details Webpage
    The web page where the cost details are located.

    Required if Available

    Data
    CTDL Term(s)
    Description
    Price
    The dollar amount of a resource.
    Cost Types
    One or more types of direct costs associated with attaining the credential.
    Data
    CTDL Term(s)
    Description
    Payment Pattern
    The pattern with which payments are due, for example "per semester" or "one-time payment."
    Audience Type
    The applicable audience.
    Residency Type
    The type of a person’s legal residency status.

    Credential Alignment Object

    This profile enables connecting a property to a controlled vocabulary or to a competency in a competency framework. It facilitates cases where the information can be linked to directly, as well as cases where information is not linkable and must be described within the profile itself.

    Required

    Data
    CTDL Term(s)
    Description
    Target Node Name
    The name of the competency or concept targeted by the alignment.

    Required if Available

    Data
    CTDL Term(s)
    Description
    Target Node
    The node of a framework targeted by the alignment.
    Target Node Description
    Text describing the competency or concept targeted by the alignment.
    Framework
    The framework to which the resource being described is aligned.
    Framework Name
    The name of the framework to which the resource being described is aligned.
    Data
    CTDL Term(s)
    Description
    Coded Notation
    A short set of alphanumeric symbols that uniquely identifies a resource and supports its discovery.

    Currency Policy

    It is essential that the information about credentials in the Registry is current and accurate.

    For each credential published, the entity issuing that credential will be asked for an estimate of how frequently the information about that credential is likely to change.

    If there have been no updates provided by the owner about the credential in that timeframe, Credential Engine will automatically follow-up with the owner to confirm that the existing information remains accurate.

    If changes need to be made, the owner, working with Credential Engine, will determine if a new version is warranted or not.

    If no changes are made, the currency clock on that credential is reset.

    If there is no response from the owner Credential Engine will maintain the right to act in a manner that will both honor our mission of transparency and inform users that the data about the credential cannot be confirmed as being current. Credential Engine may do so through a number of actions, including but not limited to:

    Entities seeking to publish credential, competency framework, or quality assurance information as data to the Registry will be reviewed for the purpose of authentication.

    Credential, competency framework and quality assurance information as data will be reviewed prior to being included in the Registry to ensure, to the extent possible, it is provided with the "required" and "required if available" data elements per Credential Engine’s terms of use and policies.

    All entities should review Credential Engine’s "Terms of Use".